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Documents needed to work in Poland: what you will need in 2025
Introduction
Working in Poland in 2025 remains one of the most popular options for citizens of Ukraine, Belarus, Moldova, Georgia, Kazakhstan and other countries. However, in order to work legally, the right documents are needed. Errors in completing them can result in penalties, refusal or even deportation.
In this article, we will discuss what documents are needed to work in Poland in 2025, how to fill them out correctly and what has changed in the regulations.
PESEL
PESEL is the Polish identification number
It is needed for taxes,
medical care, social benefits.
They can be obtained from the municipal office of the municipality of residence.
We assist Synago employees in obtaining a PESEL number.
Basic documents
needed to work in Poland
Passport and visa
Foreign passport - the main entry document.
Most citizens of the CIS countries can enter on the basis of a national type D visa or on a visa-free basis (up to 90 days).
Contract of mandate / contract of employment
These are the official contracts that govern the work.
Contract of mandate (work contract) - a flexible option, most commonly used for warehouse and logistics staff.
Employment contract - a less flexible form of cooperation, with a lot of formalities and limited working hours
How to prepare
documents without errors
Validate the data in each document.
Keep copies and acknowledgements.
Never agree to work 'on the black market' - it risks deportation.
Only sign official contracts.
Only legal work at Synago
Never agree to work 'on the black market' - it risks deportation.
Residence card (Karta Pobytu)
If you plan to stay in Poland longer than your visa allows, you will need a residence card.
It gives the right to long-term residence and work.
Synago assists its staff
in the preparation of documents.
In 2025, the waiting time will be between six and 12 months.
Insurance
Prerequisite for legal work.
It can be public (National Health Service) or private.
The employer usually connects the employee to the system.
We provide insurance for our employees, with the exception of students, who, in accordance with the law, make their own insurance decision
Statement (Statement on commissioning work to a foreigner)
This is a document issued by the employer that allows the foreigner to work for up to six months per year.
The employee does not fill it in himself - the employer does.
Synago always prepares a dedication to its employees.
How Synago helps with document issues
We are preparing a statement and an official employment contract.
We help you obtain a PESEL number and insurance.
We assist with the completion of the residence card.
We advise at every stage.
Frequently asked questions
